Conferences

Browse, join, and manage your video meetings from one place.

The Conferences screen lists the active video meetings for your organization, grouped under date headers with the soonest first. From here you join a meeting, tell others whether you will attend, and — for meetings you manage — change or remove them. A menu in the corner adds a search field and a shortcut for creating a new meeting.

Overview

Each meeting row shows the following.

Item	What it shows
Title	The meeting name
Description	The meeting description
Time	The meeting start time, shown in a 24-hour clock with seconds and an AM/PM marker, in capitals
RSVP status	Your own reply for that meeting, or No Reply if you have not answered
RSVP button	Opens the reply pop-up for that meeting
Edit button	Opens the meeting form with its current details filled in
Delete button	Removes the meeting after a confirmation

Header controls

Control	What it does
Three-dot menu	Opens the two options, Create Meeting and Search
Search field	Appears under the header once you choose Search; filters the list as you type
Back button	Leaves any open call, tidies up the meeting window, and returns to the previous screen

How the list is organized

Rule	Detail
Only active meetings	Meetings that have been cancelled or removed are not listed at all
Grouped by day	Every meeting that starts on the same calendar day sits under one date header
Header text	The date in your saved date format, followed by the weekday name; with no custom format set it reads day/month/year plus the weekday
Sort order	Date groups run oldest to newest, and meetings inside a group run by start time

note

Your reply is shown in plain words. Attending and Not Attending come straight from your saved answer, and No Reply means you are on the invite list but have not answered yet.

Getting Here

1. Open the app and go to Home.
2. Open Conferences.
3. The list loads and shows your meetings grouped by date.

caution

The meeting list is fetched fresh each time and is not stored on the device. With no connection the screen opens empty — there is nothing to show until the connection is back and you reopen the screen.

Joining a Meeting

A meeting can only be joined once it is close to starting.

1. Find the meeting in the list.
2. Tap the meeting row — anywhere on the row except the three buttons.
3. If the start time is within the next 10 minutes, or has already passed, the app fetches a join token and opens the call.
   • Your display name in the call is the full name saved on your account.
   • The welcome and pre-join screens are switched off, so you go straight into the meeting.
4. If the meeting is more than 10 minutes away, an alert titled Alert appears reading This meeting has not started yet, and you stay on the list.

Time until start	What happens when you tap the row
More than 10 minutes	Alert: This meeting has not started yet
10 minutes or less	The call opens
Already started	The call opens
A call is already minimized	The minimized call returns to full screen instead of starting a new one

tip

While you are in a call you can shrink it to a floating window and keep using the rest of the app — the meeting keeps running in the corner. Tapping the meeting row again brings it back to full screen.

caution

Leaving the Conferences screen with Back ends your participation in any open call. Shrink the call to the floating window instead if you need to look something up and come back.

Searching for a Meeting

1. Tap the three-dot menu.
2. Choose Search. The search field appears under the header and the keyboard opens.
3. Type any part of the meeting name or description.
   • Matching runs across the name and description together, so words from either will find the meeting.
   • Matching ignores capitals and matches anywhere in the text, not just the start.
   • Date groups with no matching meetings drop out of the list entirely.
4. Clear the field to see everything again, or open the three-dot menu and choose Search a second time to clear the text and hide the field.

Setting Your RSVP

1. Find the meeting in the list.
2. Tap its RSVP button.
3. The reply pop-up opens with Attending, Not Attending, and Cancel.
4. Choose your answer. The pop-up closes, your answer is saved, and the whole list is reloaded so the row shows your new status.

See RSVP to a Meeting for each option in detail.

Editing a Meeting

1. Find the meeting you want to change.
2. Tap Edit on that row.
3. The meeting form opens titled Edit Meeting, with the name, description, start time, and invited people already filled in.
4. Make your changes and tap Save. You return to the list and it reloads with the updated meeting.

See Create a Meeting for what each field expects.

Deleting a Meeting

1. Find the meeting you want to remove.
2. Tap Delete on that row.
3. A confirmation appears titled Delete asking Are you sure you want to delete this?
   • Tap Delete to remove the meeting.
   • Tap Close to keep it.
4. After a successful delete the row disappears from the list straight away.

caution

Deleting a meeting cannot be undone, and it removes the meeting for everyone invited — not just for you. If you only want to say you are not coming, use RSVP and choose Not Attending instead.

Creating a Meeting

1. Tap the three-dot menu.
2. Choose Create Meeting.
3. The form opens titled Create Meeting with empty fields.
4. Fill in the details and tap Save. You return to the list, which reloads and shows the new meeting under its date.

See Create a Meeting for step-by-step instructions.

Loading, Empty, and Error States

State	What you see
Loading	A loading indicator while the meeting list is fetched
No meetings	An empty list with no date headers
No connection	An empty list — no request is attempted at all
Search with no matches	An empty list until you clear the search
Request failed	An alert with the message returned by the server

How This Connects

• Where meetings come from. Meetings belong to your organization, so everyone in it works from the same list. Creating, editing, deleting, or replying updates the shared meeting and the list reloads afterwards, which is why your change appears on other people's devices when they next open the screen.
• Invites come from your agency contacts. The people you can invite are your agency's user list, the same names you see in Directory and in New Chat — the invite picker is literally the same people picker.
• Calendar overlap. A meeting's start time is scheduled work like anything in Calendar, and a meeting you create here does not create a calendar event. When a meeting needs to appear on the shared schedule, add it in Add or Edit Calendar Event as well.
• Date and time display. Row times and date headers follow the date format saved in App Defaults. Change that setting and these labels change with it.
• Screen stays awake. Whether the screen sleeps while you are on this page follows the sleep preference in General App Settings, which matters during a long call.
• Offline and reconnect. Nothing about conferences works offline: the list is not cached, the join token has to be fetched at the moment you join, and RSVP, edit, and delete all need a connection. When the connection returns, leave and reopen the screen to load the list.

Troubleshooting

If this happens	What to do
This meeting has not started yet	The meeting is more than 10 minutes away. Wait until you are inside the 10-minute window and tap the row again.
The list is empty	Check your connection, then leave the screen and open Conferences again so it fetches the list.
Tapping a row does nothing	A call may already be running in the floating window — tap again to bring it back to full screen. Otherwise check your connection.
The call opens but you cannot be heard or seen	Camera and microphone permission has not been granted. See Permissions, then rejoin.
Your RSVP does not change	The save failed. Check your connection and set the RSVP again; the list reloads only after a successful save.
A meeting you deleted is still listed	The delete failed or another person recreated it. Reopen the screen to reload, then delete again.
A meeting you created is missing	The list only shows active meetings. Reopen the screen to reload, and check the start date — it is grouped under its own day.
Search hides everything	Your text matches nothing in any name or description. Clear the field, or open the menu and choose Search again to reset it.
You cannot find Create Meeting	It is under the three-dot menu in the top corner, alongside Search.

Related Pages

• Create a Meeting
• RSVP to a Meeting

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Next: Create a Meeting ➡️