Invited Users

Pick who to invite to an event from your agency and mutual aid contacts.

The Invited Users popup is where you choose the people an event goes out to. It lists contacts from your own organization first, then a section for each mutual aid agency, so you can pull in a partner agency's crew as easily as your own. Tap to select, tap again to deselect, then confirm — the names come back into the event's Users field.

Overview

Element	What it shows
Contact rows	Each person's name on the first line and the agency they belong to on the second
Highlight	Selected people are highlighted in blue with white text; unselected rows are plain
Done	Confirms your selections and closes the popup

Rows are grouped by agency:

Group	Order
Your own organization	Always first
Each mutual aid agency	After your own, one group per partner agency

Names are tidied for display, so a roster entry stored without spaces still reads as a normal name.

Getting Here

1. Open Home, then tap Calendar.
2. Create or edit an event — see Add or Edit an Event.
3. Tap the Users field.

Selecting Invitees

1. Scroll the list to find the people you want. Your own organization is at the top, mutual aid agencies below.
2. Tap a person. Their row highlights.
3. Tap a highlighted row again to take them out of the selection.
4. Repeat for everyone you want on the event.

note

People are matched by both who they are and which agency they belong to. That means someone who appears in two agencies' rosters is treated as two separate invitees, so selecting them in one place does not select them in the other.

Confirming

1. Tap Done.
2. The popup closes and the names appear in the event's Users field as a comma-separated list.
3. Save the event with Add Event or Update Event to actually send the invitations.

caution

Closing the popup with Done only puts the names in the field. Nobody is invited until you save the event itself. Leaving Add or Edit an Event without saving discards your selections along with everything else.

Reopening the Popup

When you come back to this popup on an event that already has invitees, the people currently invited are already highlighted. You only have to add or remove the difference rather than rebuilding the list.

Situation	What you see when you reopen
A new event, nothing chosen yet	Nothing highlighted
An event you are building, after a first pass	The people you chose last time highlighted
An existing event you are editing	The people who have not yet replied highlighted

note

On an event you are editing, people who have already answered Yes or No keep their answers and are not shown as part of this selection. Adding somebody new here does not reset anyone else's reply.

What Happens to the People You Invite

Everyone you add starts out as invited with no reply yet, so they land in the No Reply count on Event Detail. They can then answer for themselves:

Their action	Where they move to
They tap Yes	Attending
They tap No	Not Attending
They have not answered	No Reply

You can see who has done what by tapping any of those three counts on Event Detail.

Working Offline

Action	Offline behavior
Opening the popup and browsing	Works normally — the roster is stored on your device
Selecting and confirming	Works normally
Actually sending the invitations	Happens when the event reaches the server, so it waits for a connection

An event you build offline keeps its invitee list. Everyone is notified once the event syncs.

How This Connects

• Where the data comes from. The list is your agency roster and each mutual aid agency's roster from the Directory, held on your device. New colleagues appear here once the Directory has refreshed, so if someone is missing, open the Directory once with a connection.
• Add or Edit an Event. Confirming with Done fills the Users field on Add or Edit an Event. Nothing is sent until that screen is saved.
• Event Detail. The people you pick become the No Reply count on Event Detail, and each of them gets Yes and No buttons on their own copy of that screen.
• Notifications. Saving the event notifies everyone on this list, and notifies them again if you later change the event. What reaches their device is governed by Notification Settings.
• Contact records. Tapping a name in an invitee list on Event Detail opens that person's Contact Detail, so you can call or text the people who have not replied.
• Conferences. If the event carries a meeting link, everybody on this list can join it from Event Detail once the ten-minute window opens, using the same service as Conferences.
• Offline and reconnect. The selection is held with the event on your device and pushed with it when the connection returns.

Troubleshooting

If this happens	What to do
Somebody you expect is not in the list	Open the Directory once with a connection so the roster refreshes, then reopen the event.
A mutual aid agency's section is missing	Your agency has no mutual aid link with them yet, or the Directory has not refreshed.
Tapping a row does not highlight it	Tap directly on the row. A highlighted row turns blue with white text.
Your selections vanished	They are only kept once you save the event. Tap Done, then Add Event or Update Event.
Somebody who already replied is not highlighted	That is expected. People who have answered keep their answers and are handled separately from this selection.
The same person appears twice	They are in two agencies' rosters. Pick whichever agency you are inviting them as.
Nobody was notified	The event has not reached the server yet. Reconnect so it syncs.
The list is very long	Scroll to your own organization's section first — it is always at the top.

Related Pages

• Add or Edit an Event
• Event Detail
• Calendar
• Search Events

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